What is a void check?

How to void a check

Voiding a check is a simple process that ensures the check can’t  be used for financial transactions. Follow these steps:

1. Start with a blank check. Use a check that has not been filled out or signed.
2. Write “VOID” across the check. Use a blue or black pen with dark, permanent ink to write "VOID" in large letters across the front of the check. Make sure the word is clear and legible, but don’t write it where it can obscure important information like the account and routing numbers at the bottom of the check.
3. Take note of the check number. Do not write "VOID" over the check number. It needs to stay visible for identification purposes and for your own records. 
4. Cover key lines. In addition to the large “VOID” across the front, write “VOID” in smaller letters in the following sections of the check:
• Across the payee line where the recipient's name would go
• In the amount box and on the amount line where the payment value would go
• Over the signature line to prevent unauthorized use
• If the check has a date line, include "VOID" there as well
5. Double-check your work. Make sure the check is entirely voided and cannot be mistaken for a valid document.
6. Make a copy for your records. Make sure the check number is clearly visible, or write it down on the copy.
7. Either save the void check, or properly dispose of it. Voided checks should be shredded so they can’t be used and your bank information can’t be retrieved from them later.

Make paying invoices effortless

See Rippling Spend

Reasons for voiding a check

Voiding a check can serve many important purposes. Here are some common scenarios where voiding a check is necessary:

If you made a mistake filling it out

If you write the wrong amount or misspell the recipient’s name, voiding the check prevents it from being processed incorrectly. That way, you can start over and write a new check with the peace of mind that you won’t lose any money due to a mistake.

To share your banking information

A voided check is commonly used to provide bank account information to third parties for purposes like setting up ACH transfers or confirming direct payments. Checks include your bank’s routing number and your individual bank account number, so providing a voided check is an easy way to provide these (often long) numbers while making sure they aren’t mixed up or miscommunicated.

To set up direct deposit

Employers often require a voided check to configure direct deposit forms. This allows your paycheck to be deposited directly into your bank account, which is often faster and easier than other methods of payroll (like receiving paper checks). 

To set up payments from your checking account

For many automatic payments, from mortgages, to car loans, to phone bills, and more, you might use a voided check to help confirm your banking details. Many lenders, utility providers, and even credit card companies use this method to initiate regular withdrawals from your account.

Prevent spend from getting out of hand

See Rippling Spend

What if you don’t have any checks?

If you don’t have a checkbook, there are still alternatives for providing your bank account information:

• Deposit slip: Some organizations accept a completed deposit slip with your account details.
• Counter check: Request a counter check from your bank or credit union, which is a temporary check printed for immediate use.
• Online banking: Access your online banking portal to download and share your bank account number and bank’s routing number.
• Direct deposit form: Many employers and providers accept a pre-filled direct deposit form from your financial institution.
• Letter from your bank: A letter verifying your account details, issued by your bank or credit union, can often substitute for a voided check.

Frequently asked questions about voided checks

Still have questions about void checks? Learn more in the FAQs below.

Why do some companies need a void check?

Companies require a voided check to ensure accurate banking details for setting up direct deposit, bill payments, or ACH transfers. The bank account number and bank’s routing number on the check eliminate errors in setting up payment systems.

Can a void check be deposited?

No, a voided check cannot be deposited or cashed because writing "VOID" across it invalidates it. The check is used solely for informational purposes, like sharing bank account information or setting up direct payments. It’s possible that a voided check may be deposited in an ATM for a short period of time, but if any funds are deposited, they should be reversed because the check ultimately won’t clear. Note that you cannot void a check after giving it to someone. If you realize you made a mistake after giving someone a check, you can request a stop payment if they haven’t yet deposited it.

Is using a void check safe?

Yes, using a voided check is generally safe, as long as you write "VOID" clearly across the check and provide it only to trusted organizations. Don’t leave void checks where they can fall into the wrong hands—keep them for your own records or dispose of them properly by shredding them, if you don’t give them to a trusted person or entity.

Streamline your spend management

See Rippling