12 best HR compliance software solutions
HR compliance is never easy, but it’s especially challenging for HR professionals in small or fast-growing organizations. There’s a constant pressure to stay compliant with shifting labor laws, keep employee handbooks updated, manage complex payroll and benefits administration, and handle onboarding for new employees—all while ensuring you’re following every federal and local employment law to the letter. Without the right tools, compliance becomes a time drain, a risk, and a source of anxiety.
But what if you had a tool—or, better yet, a suite of tools—designed specifically for HR professionals to manage compliance tasks efficiently? What if you could trust a single, customizable, regulatory-aligned HR software platform to navigate ACA filings, wage and hour rules, overtime, GDPR requirements, managed payroll, incident management processes, and more compliance tasks—for your entire workforce?
That’s where the right workforce compliance management software comes in. Let’s explore how the best compliance solution can help your HR department maintain one system for compliance training, onboarding, document management, and everything else needed to stay compliant.
What is HR compliance software?
HR compliance software is a type of HR software that helps employers and HR departments remain compliant with multiple laws—from employment laws to tax regulations. It centralizes many of the tasks and workflows HR does that have compliance-related tasks associated with them—onboarding, document management, payroll, benefits administration, time tracking, incident management, and compliance training, and more—into one HR platform.
HR compliance software solutions streamline compliance management, making it easier to manage legal updates, adapt to new federal rules, and maintain accurate records for audits.
Top 12 employee and HR compliance software tools
Below are 12 of the top software solutions designed for HR and compliance efficiency. Each offers HRIS functionalities focusing on HR compliance management and regulatory alignment. We’ll highlight what sets each HR software solution apart, so you can understand why each might be the right fit for your workforce.
1. Rippling
Rippling is an HR compliance powerhouse, built to help you automate time-intensive compliance tasks so you can focus on important work: growing your business. Rippling provides HR and compliance services for your entire workforce, unifying payroll, benefits administration, onboarding, document management, and time tracking into one HR platform. Advanced compliance management features help you stay up-to-date with employment laws; automate ACA and COBRA compliance; automatically flag potential federal, state, and local regulation infractions; and even help employers manage global teams through an employer of record (EOR).
Key features:
- Regulatory compliance monitoring for wage and hour, overtime, GDPR, and other laws
- Integrated payroll and benefits administration
- Automated onboarding and document management workflows
- Built-in compliance training based on employees’ location, role, and other data
- Robust HRIS for tracking employment data
2. Paylocity
Paylocity offers HR compliance tools that help HR professionals manage onboarding, payroll, and benefits administration in one HR suite. It centralizes document management, monitors evolving employment laws, and supports ACA compliance. Paylocity also provides compliance training modules, making it easy for employers to adapt to changes in labor laws and ensure a compliant workplace.
Key features:
- Smooth onboarding with integrated HRIS
- Document management for legal documents and employee handbooks
- Compliance management tools for regulatory updates and non-compliance prevention
- Payroll and time tracking integration for accurate wage and hour compliance
- Benefits administration managed in one place
3. WorkBright
WorkBright offers efficient onboarding and HR compliance by digitizing the entire employee intake process. As HR professionals use WorkBright, they can manage compliance through secure document management in the cloud, which can make it easier to keep employee handbooks current with changing federal regulations, comply with data privacy laws like the GDPR, and more.
Key features:
- Mobile-friendly, paperless onboarding
- Robust document management for all employee files and legal documents
- Compliance training and monitoring for employment law and federal requirements
- Integration with benefits administration, payroll, and time tracking systems
- Highly customizable workflows to mitigate compliance risks
4. Remote
Remote offers a global-first approach to HR compliance, serving as an EOR for employers expanding internationally. Its HRIS platform manages multi-country payroll, ensures ACA compliance for US hires, and tackles multi-jurisdiction compliance with various labor laws. With streamlined onboarding, document management, and compliance training, Remote helps you maintain a compliant workplace across borders.
Key features:
- Employer of record model for international employment
- Centralized document management and onboarding
- Compliance management for global labor laws
- Integrated payroll, benefits administration, and time tracking
- Automated compliance training modules
5. Deel
Deel simplifies global HR compliance by pairing EOR services with an intuitive HRIS. It supports payroll, onboarding, document management, and compliance with wage and hour laws and employment laws worldwide. This software solution helps employers remain compliant, provide compliance training, and handle multi-country benefits administration.
Key features:
- Onboarding and managing global employees from one dashboard
- Regulatory compliance checks for minimum wage, overtime, and other laws
- Integrated payroll, benefits administration, and time tracking
- Centralized document management for employee records and employee handbooks
- Compliance training for worldwide workforce
6. TriNet
TriNet is built primarily for small and medium-sized businesses that need robust HR compliance services. It integrates payroll, benefits administration, and onboarding workflows into one HR suite. With TriNet, employers get compliance management tools that adapt to changing employment laws, federal regulations, and wage and hour rules. You also get document management, time tracking, and compliance training built in.
Key features:
- All-in-one HRIS for onboarding, payroll, and benefits administration
- Document management for legal documents, employee handbooks, and policies
- Compliance training modules to keep staff up-to-date
- Integrated time tracking and managed payroll for accuracy and non-compliance avoidance
- Regulatory monitoring to mitigate compliance risks
7. Velocity Global
Velocity Global specializes in cross-border HR compliance, with an EOR that lets employers hire employees around the world. Its HRIS features onboarding, document management, payroll, and benefits administration. Velocity Global keeps your organization compliant with federal regulations, employment law, and other laws, helping maintain a compliant workforce across continents.
Key features:
- International onboarding and document management
- Regulatory compliance monitoring for global labor laws and employment laws
- Integrated payroll, benefits administration, time tracking, and more in a unified HRIS platform
- Compliance training modules
- Audit preparation tools
8. ADP SmartCompliance
ADP SmartCompliance integrates HR compliance with ADP’s payroll systems. It helps HR departments stay compliant with ACA, overtime, wage and hour guidelines, benefits administration rules, and more. With strong document management, compliance training, and incident management features, ADP SmartCompliance supports a secure, regulatory-aligned workplace.
Key features:
- Integrations with payroll, onboarding, and time tracking tools
- Document management for key employment records and employee handbooks
- Compliance management for federal and local laws, plus GDPR rules
- Compliance training modules to reduce non-compliance risks
- Automated tracking for ACA and other regulatory demands
9. SixFifty
SixFifty provides HR compliance guidance and compliance management tools to keep employers aligned with federal, state, and local employment laws and international regulations. Its HRIS environment supports onboarding, document management, and compliance training, ensuring you maintain a compliant workforce. With SixFifty, you can handle ACA regulations, meet GDPR standards, and maintain clarity in employee records.
Key features:
- Customizable document management for employee files and policies
- Simple employee onboarding workflows
- Built-in compliance training for ongoing HR and compliance needs
- Payroll, benefits administration, and time tracking integrations
- Automatic alerts for regulatory changes
10. ComplianceHR
ComplianceHR offers HR compliance tools that can help simplify labor and employment law, like an HRIS, onboarding, document management, and compliance training. With ComplianceHR, employers get guidance on ACA compliance, wage and hour laws, tax compliance, and more.
Key features:
- Tailored compliance management for evolving regulations and laws
- Automated onboarding and document management
- Integration with payroll, benefits administration, and time tracking
- Compliance training modules for continuous learning
- Monitors federal changes to reduce non-compliance issues
11. BambooHR
BambooHR’s user-friendly HRIS and HR software include simple onboarding, document management, policy tracking, payroll, benefits administration, and time tracking to keep your workforce aligned with federal regulations. While BambooHR’s HR compliance capabilities aren’t as robust as some others, it still offers essential compliance management basics like compliance training, ACA tracking, and help with employment laws and overtime guidelines.
Key features:
- Onboarding and document management for employees
- HR and compliance guidance and training
- Integration with payroll, benefits administration, and time tracking
- A flexible, user-friendly, all-in-one HR platform
12. Namely
Namely provides an all-in-one HR suite focusing on HR functions like onboarding, document management, payroll, and benefits administration. It offers compliance management tools for keeping up with employment laws—look for compliance training features and integrations with other systems to ensure your HR department stays compliant and ready for audits.
Key features:
- Centralized HRIS for onboarding, payroll, and benefits administration
- Document management for keeping employee handbooks and legal documents up-to-date
- Compliance training modules and regulatory tracking
- Time tracking tools to ensure correct wage calculations and avoid non-compliance
- Scales with your workforce and remains compliant under changing laws
How to choose HR compliance software: 4 features to look for
When choosing employee compliance software, look for these essential compliance management features to help your business meet regulatory mandates and eliminate time-consuming tasks from compliance to-do lists.
Regulatory compliance monitoring
Good HR software should continually track regulations—labor laws, employment laws, tax regulations, and more, including local, state, and federal standards. Regulatory compliance monitoring ensures you remain compliant with any and all relevant laws for your jurisdiction, whether that’s the ACA in the US, the GDPR in the EU, or tax laws in other countries.
Document management and storage
Robust document management keeps legal documents, employee handbooks, and essential employment files organized. This reduces chaos, eases audits, and helps employers rapidly respond to policy changes.
Policy management and updates
Compliance management involves updating policies as needed when laws evolve over time. You need a tool that can easily manage and revise policies, ensuring your HR department stays compliant even as laws shift.
Integration with payroll and benefits systems
Onboarding, payroll, time tracking, and benefits administration should work hand-in-hand with your HR compliance software. The best HR and compliance platforms integrate these areas, forming one HR environment that’s easy to manage, keeps your workplace running smoothly, and addresses all of your org’s compliance needs.
Put compliance on autopilot with Rippling
Want to simplify compliance?
Rippling ASO automates time-intensive compliance tasks and provides access to HR experts so you can stay compliant and focus on growing your business.
Compliance gaps can be costly—the average cost of an employment case that resulted in a defense and settlement, based on the “2017 Hiscox Guide to Employee Lawsuits,” was $160,000. Rippling ASO proactively surfaces potential federal, state, and local compliance issues—along with an action plan to address each one—and automatically enrolls employees in mandatory training based on their location, role, and other employee details. In other words, compliance gaps are covered before they can cost you.
Compliance has always been part of Rippling’s DNA. We work with industry experts and legal advisers on our compliance infrastructure to ensure it meets—or exceeds—industry standards.
HR compliance solutions FAQs
What is the best HR management software?
The best HR compliance software depends on your unique needs. A great pick integrates onboarding, document management, payroll, benefits administration, and compliance management into one HR suite.
What does HR compliance include?
HR compliance covers adhering to federal, state, and local laws, employment laws, labor laws, wage and hour rules, and other regulations. It involves handling onboarding, benefits administration, document management, payroll, incident management, compliance training, and ensuring employees operate in a workplace that respects all regulations.
What is compliance monitoring software?
Compliance monitoring software—or employment law software—is a software solution that tracks changing regulations to help employers remain compliant, avoid non-compliance, handle audits, and mitigate risks.
Why is HR compliance important?
HR compliance matters because non-compliance can lead to fines, legal trouble, and a disrupted workplace. Proper compliance management ensures employers follow laws, stay compliant, keep employee records secure, and create a fair, regulatory-aligned environment for everyone involved.
This blog is based on information available to Rippling as of December 19, 2024.
Disclaimer: Rippling and its affiliates do not provide tax, accounting, or legal advice. This material has been prepared for informational purposes only, and is not intended to provide or be relied on for tax, accounting, or legal advice. You should consult your own tax, accounting, and legal advisors before engaging in any related activities or transactions.
