Cybersecurity compliance 101: A complete guide

Cybersecurity threats loom large in our world today. Data breaches, ransomware attacks, and phishing scams are no longer rare occurrences—they are an ever-present danger for organizations of all sizes. In 2023 alone, ransomware attacks surged by 95%, with the average cost of a data breach reaching $4.88 million in 2024.

Amidst this, cybersecurity compliance has emerged as a critical shield, a set of guardrails to protect an organization's most valuable assets: its data, its reputation, and the trust of its stakeholders.

But what exactly is cybersecurity compliance, and why is it so important? This piece delves into the fundamentals of cybersecurity compliance, explores key frameworks, and outlines practical steps to build a robust compliance program. Let's dive in.

What is cybersecurity compliance?

Cybersecurity compliance refers to the processes and practices an organization employs to ensure its IT systems and data security measures meet specific standards. These standards can be driven by regulatory requirements, industry best practices, or customer expectations. They are typically set forth by industry regulators, government entities, or international bodies, and are designed to protect sensitive data from unauthorized access, misuse, or destruction.

Compliance is a crucial aspect of information security and plays a key role in strengthening an organization's overall security posture and building customer trust.

For example: Imagine a bank that offers online banking services. To comply with financial industry regulations, the bank must implement a series of security controls. These might include encrypting customer data, requiring strong passwords, implementing multi-factor authentication, monitoring for suspicious activity, and regularly testing their systems for vulnerabilities. By adhering to these compliance requirements, the bank not only protects their customers' sensitive financial information but also safeguards their reputation and prevents costly penalties.

Why is cybersecurity compliance important?

In the face of relentless cyber threats and potential cyberattacks, compliance is no longer optional—it's a business imperative. Here's why:

• Avoid legal issues and penalties: Non-compliance can result in substantial fines, legal action, and in severe cases, even criminal charges. The cost of non-compliance often far outweighs the cost of implementing effective security measures.
• Mitigate cyber threats: Compliance frameworks are designed to address the most common and severe cybersecurity risks. By implementing the required security controls, organizations can significantly reduce their exposure to data breaches, malware infections, and other cyber incidents. This is an essential part of effective risk management in this digital age.
• Protect sensitive data: At the heart of most compliance regulations is the requirement to safeguard sensitive data. This includes personally identifiable information (PII), protected health information (PHI), financial data, and intellectual property. Compliance helps ensure this data is collected, stored, and used securely and appropriately.
• Build trust with customers and stakeholders: In an era where data privacy is a top concern, demonstrating compliance is a powerful way to build trust. It shows that your organization takes data protection seriously and has taken steps to ensure the security of your customers' and partners' information.
• Enhance organizational security culture: Pursuing compliance is not just about ticking boxes; it's an opportunity to instill a culture of security awareness and best practices throughout the organization. When compliance is prioritized from the top down, it becomes embedded in every process and decision, leading to more robust security management and a more resilient organization.

Key cybersecurity compliance standards

The cybersecurity compliance landscape is vast and varied, with different standards applicable to different industries, regions, and types of data. These standards often form the basis of a comprehensive cybersecurity framework for organizations. Here are some of the most prominent ones:

GDPR

The General Data Protection Regulation (GDPR) is a comprehensive data protection law set forth by the European Union. It requires organizations to implement appropriate technical and organizational measures to protect EU citizens' data. This includes encryption of personal data, ensuring ongoing confidentiality and resilience of processing systems, regular security testing, and the ability to restore access to data quickly after an incident. Organizations must also maintain breach notification procedures and report incidents within 72 hours. Non-compliance can result in severe penalties, including fines of up to €20 million or 4% of global revenue (whichever is higher).

HIPAA

The Health Insurance Portability and Accountability Act (HIPAA) is a U.S. federal law that mandates specific security controls for protecting healthcare data. Its Security Rule requires technical safeguards like access controls, encryption, audit controls, and integrity controls for electronic protected health information (ePHI). Organizations must implement security measures such as unique user identification, automatic logoff, encryption and decryption mechanisms, and emergency access procedures. They must also maintain audit trails and conduct regular security risk assessments to identify potential vulnerabilities.

CCPA

The California Consumer Privacy Act (CCPA) requires businesses to implement reasonable security procedures and practices to protect California residents' personal information. Organizations must maintain appropriate encryption standards, access controls, and network security measures. In the event of a data breach, businesses can face significant penalties if they fail to implement and maintain reasonable security measures. The law specifically requires businesses to protect personal information from unauthorized access, destruction, use, modification, or disclosure.

SOC 2

System and Organization Controls (SOC 2) is an auditing framework established by the American Institute of Certified Public Accountants (AICPA). This protocol evaluates how well a service organization implements and maintains controls related to five key trust principles: security, availability, processing integrity, confidentiality, and privacy. While not a law, SOC 2 compliance is often a contractual requirement for business-to-business service providers, especially those handling customer data in the cloud. SOC 2 reports provide assurance to clients that a service provider has appropriate controls in place.

ISO 27001 

The International Organization for Standardization (ISO) 27001 is a globally recognized standard for information security management systems. This framework offers a methodical way to safeguard an organization's critical data and maintain its confidentiality. Organizations that meet the standard's requirements can become ISO 27001 certified, demonstrating their commitment to security compliance and best practices.

Types of data protected by cybersecurity compliance

Not all data is created equal in the eyes of compliance regulations. Certain types of information are subject to more stringent protection requirements:

Personal information

Personal information is any information that can be used to directly or indirectly identify  an individual, such as name, social security number, date and place of birth, mother's maiden name, biometric records, health records, academic information, financial details, and employment history. Comprehensive privacy laws such as GDPR and CCPA focus on the protection of personal information.

Protected health information (PHI)

PHI is a term used in the US which refers to any health-related data that can be linked to a specific individual and is created, used, or disclosed in the course of providing healthcare services. This encompasses information about a person's medical history, treatments, diagnoses, test results, and insurance details. HIPAA governs the protection and handling of PHI by covered entities and their business associates.

Financial information

Financial information includes bank account numbers, credit card numbers, income statements, and any other data related to an individual or organization's finances. The Payment Card Industry Data Security Standard (PCI DSS) is a key compliance framework in this area, setting requirements for all entities that store, process, or transmit cardholder data.

Other sensitive information

Beyond personal information, PHI, and financial information, various other types of data require special protection under different compliance regimes and laws. Depending on the jurisdiction, this may include demographic information like race and religion, and biometric data. Organizations must be aware of and adhere to the specific compliance obligations in their sector, as these can vary widely depending on the industry, location, and nature of the data being handled. 

6 essential steps to build a cybersecurity compliance plan

Achieving and maintaining cybersecurity compliance is a continuous process that requires careful planning and execution. Here are six key steps to build an effective compliance program and improve your organization's security posture:

1. Assemble a dedicated compliance team

Compliance is a team sport. It requires cross-functional collaboration from IT, security, legal, HR, and relevant business units. Assemble a dedicated compliance team and clearly define roles and responsibilities. This team will be responsible for designing, implementing, and overseeing your compliance strategy.

2. Conduct a thorough risk assessment

You can't protect what you don't know. Conduct a comprehensive risk assessment to identify potential vulnerabilities and gaps in your current compliance posture. This should include an inventory of all systems, applications, and data repositories, as well as an evaluation of existing security controls. Many compliance frameworks provide risk assessment templates to guide this process.

3. Implement security controls

Based on the results of your risk assessment, design and implement the necessary security controls to mitigate identified risks and meet compliance requirements. This could include technical measures like encryption, access controls, and network segmentation, as well as administrative controls like security policies and employee training.

4. Establish cybersecurity policies and procedures

Compliance is not just about technology; it's also about people and processes. Develop clear, comprehensive cybersecurity policies and procedures that govern data handling, incident response, business continuity, and more. These policies should align with applicable compliance standards and be regularly reviewed and updated. Regular employee training and awareness programs are essential to ensure these policies are understood and followed, helping create a company-wide culture of compliance.

5. Leverage tools and technology

Compliance management can be complex and time-consuming, especially for larger organizations. Leverage tools and technologies to automate and streamline compliance tasks. This could include compliance management software, data discovery and classification tools, security information and event management (SIEM) systems, and more.

6. Monitor, audit, and adjust

Compliance is not a one-time event; it's an ongoing process. Continuously monitor your IT environment for potential compliance issues, such as unauthorized access attempts, policy violations, or system misconfigurations. Conduct regular internal audits and consider engaging third-party assessors for independent validation. Use the findings to adjust and improve your compliance program over time.

Common cybersecurity compliance challenges

While cybersecurity compliance is essential, organizations often face significant challenges in achieving and maintaining it, such as:

• Keeping up with evolving regulations: Compliance standards are constantly changing to keep pace with new threats and technologies. Organizations struggle to stay current.
• Managing sensitive data across multiple systems: With data often spread across on-premises, cloud, and third-party systems, it's difficult to maintain visibility and consistent security controls.
• Lack of internal resources for compliance management: Many organizations, especially smaller ones, lack dedicated compliance staff and expertise.
• Ensuring consistent enforcement of security policies: With complex IT environments and distributed workforces, enforcing security policies across the board is an uphill battle.

These challenges underscore the importance of a holistic, integrated approach to compliance management. This is where compliance automation tools like Rippling become invaluable. Rippling unifies employee data across all systems, enforces security policies at scale, and automates compliance tasks like user access control and software deployment. It essentially acts as your automated compliance assistant, keeping your compliance efforts on track and your business safe.

Ensure cybersecurity compliance with Rippling

Rippling is your ally in the battle for cybersecurity compliance. The platform simplifies compliance with major regulatory frameworks like GDPR, HIPAA, and SOC 2. With custom audit-ready reports and automated workflows, Rippling reduces the risk of manual error and helps ensure consistent adherence to security best practices.

For example, with Rippling, you can automatically:

• Disable system access for terminated employees to prevent data theft
• Enforce password policies and enable multi-factor authentication
• Grant and enforce role-based access controls across all systems
• Deploy security software and patches on employee devices
• Log system access and vet user permissions to provide SOC 2 audit trails
• Provide security training and policy acknowledgements to employees
• Generate detailed logs of all user and administrator activities

With Rippling, cybersecurity compliance becomes an integrated part of your day-to-day operations, not a separate, siloed function. The platform's unified data model and automation capabilities allow you to achieve and demonstrate compliance more efficiently, reducing the burden on your IT and security teams while building trust with stakeholders.

Frequently asked questions

How do businesses ensure cybersecurity compliance?

Businesses ensure cybersecurity compliance by first understanding which regulations apply to them based on their industry and the type of data they handle. They then need to conduct risk assessments, implement required security controls, establish policies, and continuously monitor their environment. Working with compliance experts and leveraging compliance automation tools is often necessary.

What happens if a company fails to meet cybersecurity compliance?

The consequences of non-compliance can be severe. Depending on the regulation and severity of the violation, companies may face hefty fines, legal action, and even criminal charges. For example, GDPR violations can carry fines up to €20 million or 4% of annual global turnover, whichever is higher. Beyond financial penalties, non-compliance can lead to reputational damage, loss of customer trust, and business disruption.

How frequently should organizations evaluate their cybersecurity compliance?

Compliance should be a continuous effort, not a one-time event. While the specific frequency of formal assessments varies by regulation and organizational risk factors, best practice is to evaluate compliance at least annually. However, compliance monitoring should be an ongoing process, with real-time alerting for potential issues. Regular internal audits supplemented by periodic third-party assessments are key.

What is the role of cybersecurity compliance?

The role of cybersecurity compliance is to protect sensitive data, mitigate cyber risk, and ensure adherence to regulatory standards. Compliance helps organizations establish a baseline of security controls and best practices. The goal is to create a more resilient, trustworthy organization.

This blog is based on information available to Rippling as of October 28, 2024.

Disclaimer: Rippling and its affiliates do not provide tax, accounting, or legal advice. This material has been prepared for informational purposes only, and is not intended to provide or be relied on for tax, accounting, or legal advice. You should consult your own tax, accounting, and legal advisors before engaging in any related activities or transactions.