In most companies, employees are able to make updates to personal details such as their name, address or bank account details on their own.

And while most of the time those changes don’t require follow up, a change to an employee’s name has sizable legal implications – requiring updates to the employee’s payroll, benefits plans and more.

However, before a company makes any changes to the employee’s payroll, they need to ensure that the employee has updated their Public Services Card as well. Otherwise, the mismatch of names between payroll and public services records may result in their earnings not being posted to their earnings history when it comes to taxes and new recruit filing.

With this Recipe, you can ensure your team stays on top of employee name changes. When an employee updates their legal name, Rippling will assign a Task automatically to your HR team to request that the employee provide proof of their updated Public Services Card.

Want to send a reminder to your employee as well? As with all of our workflow Recipes, you can customise this template to your exact needs, including when it should trigger, what the actions should be, who it should go to and more.